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PHONE (mon - fri 10:00-18:00)
03 6380 6642
E-mail
office
BLEND IN JAPAN INC.
1-24-7 Shinjuku, Shinjuku, zip 1600022

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Terms of Service

《Reservation》

  • Call or email us when you want to reserve the spot.

  • Your reservation includes the time of carrying in and out.

  • There are restrictions depending on content. Let us know what is your purpose of use beforehand.  

  • Please note that the temporary reservation can NOT be made.

  • Let us know if you want to do the preliminary inspection of spaces.

《Payment》

  • All balances must be payable to Blend in Japan by the due date by bank transfer or credit card. 

  • If you already had the business with us, we offer the payment by invoice. The invoice will be sent immediately when the booking is completed.

 

《Cancellation》

If the Group/User cancels this agreement, the following cancellation fee may be incurred.

  • 30 days or more before the event ... 30% of payment of the rental agreement

  • 30-  15 days before the event ... 50% of payment of the rental agreement

  • 14 to the day before/on the event ... 100% payment of the rental agreement

*This policy shall apply to cancellations due to extreme weather.

 

《Parking》

​The parking space is available only for GYOEN NO KUUKAN  and KODAIRA NO KUUKAN(2,000 yen/day). Let us know beforehand if you want to use the parking. 

 

《Guest List Submission for GYOEN NO KUUKAN》

Please submit a guest list according to the following requirements:

  1. Meeting Name: Provide the name of the meeting (e.g., “●● Workshop”).

  2. Representative's Contact Information: Include the name and contact phone number of the meeting’s representative.

  3. Final Participant Count: List the final number of participants.
    Note: GYOEN NO KUUKAN has a maximum capacity of 16 people. If the participant count exceeds this limit, a penalty of 10,000 yen will be charged per additional person. This penalty also applies if the space's maximum capacity is exceeded at any time, even temporarily.

 

​《​Terms & Conditions》

Guidelines for Entering and Exiting Rooms

While rare, some issues have occurred with room entry and exit. To avoid these, please appoint a representative to guide visitors smoothly in and out of the room.

Entry Guidelines

This facility is located on the top floor of a residential building. To ensure smooth entry:

Room Number: Share your room number with visitors before they arrive.
Reception: Lingering at the reception desk is strictly prohibited.
Elevator Use: Trolleys are not allowed in the residents' elevators. If you are using a cart, please use the designated unloading elevator. Contact us in advance if you have any questions or need assistance.

 

Exit Guidelines

Please be mindful of noise when leaving the building, especially at night. In the past, complaints have been made about guests causing disturbances in corridors, elevators, and near the front desk, particularly when intoxicated. For the comfort of the residents, ensure that all guests remain quiet and respectful as they exit.


Entry and Exit Confirmation

Ensure that a designated representative for the person who booked the room confirms and notifies us upon entry and exit. This helps maintain smooth check-in and check-out procedures.

 

Charges for Delayed Entry or Exit

Late Entry: If you enter the room more than 30 minutes late without prior notice, a 3,000 yen waiting fee will apply to cover additional preparation and waiting time.
Late Exit: Please be punctual when leaving the room. Exiting more than 10 minutes past your scheduled time will incur an additional charge for 30 minutes. Departure times are confirmed via security cameras.

 

Security Sensor & Camera

Noise Monitoring: If noise levels exceed 80 dB for over 10 minutes at night, a warning message will be sent. This is to prevent disturbances for building residents.
Security Cameras: Cameras are in place for safety and to verify your departure. Tampering with or obstructing the security cameras will result in a fine of 30,000 yen.

 

Cleaning Precautions

If vomit or other biohazards are left in the room or common areas, a cleaning fee of 5,000 yen will be charged.

 

Extra Charges for Failure to Confirm Exit

If you do not check in upon leaving and any of the following occur, additional fees will apply:

Failure to Lock the Door: 5,000 yen
Failure to Turn Off the Air Conditioner: 5,000 yen

 

Liability Disclaimer for Unexpected Problems

Please note that we are not responsible for unforeseen problems, such as water leaks or construction noise.

 

Filming Use Guidelines

If you plan to use the parking lot, please contact us in advance. The fee is 2,000 yen per day, payable in cash only. Trolleys are not permitted in the residents' elevator; please use the designated elevator for unloading if you have a cart. Consult us ahead of time for further guidance.

 

《​prohibited acts》

Please be aware that you may be asked to leave the premises at any time if any of the following prohibited acts are discovered. You are required to transfer any penalties or fines to our designated account promptly by the specified due date. Note that a late payment fee of 14.6% per annum may be applied if payment is not made on time, and we do not accept installment payments.

Prohibited Behaviors:

  1. Disturbances: Any behavior that disrupts neighboring residents, including excessive noise or drunkenness.

  2. Legal Violations: Actions that violate or may violate the law.

  3. Offensive Materials: Bringing in, viewing, or selling obscene or illegal materials that offend public order and morals.

  4. Excessive Exposure: Engaging in excessive skin exposure or extreme poses.

  5. Unauthorized Room Use: Using the room for purposes not stated in your application.

  6. Pets: Bringing in pets. (GYOEN NO KUUKAN)

  7. Excessive Items: Bringing in goods, equipment, or luggage that exceed reasonable limits.

  8. Inconveniencing Others: Causing inconvenience to other users.

  9. Smoking: Smoking anywhere on the premises (including around the building) is strictly prohibited.

  10. Tampering with Security: Intentionally shutting down security cameras will incur a fine of 30,000 yen.

  11. Overcrowding: Exceeding the maximum occupancy of 16 people. A penalty of 10,000 yen will be charged for each additional occupant. This penalty applies even if the maximum capacity is exceeded temporarily.

Please adhere to these guidelines to ensure a respectful and safe environment for all users.

《facility maintenance fee》
We impose a facility maintenance fee of 1,000 yen due to the escalation of energy costs, increased overhead expenses, and other factors.


《Damage to equipment and goods, defacement of facilities》 

In the event of damage to equipment or items, or defacement of the facility, the actual repair or replacement costs will be charged. After your use, we will inspect the facility and contact the designated representative. Please be honest and report any incidents that occur.

Charges for Damages:

  • Broken Glass: 1,000 to 5,000 yen per item

  • Broken Plate: 1,000 to 5,000 yen per item

  • Damaged Chair: 10,000 yen per chair (charges will be determined based on the extent of the damage)

  • Custom-Made Furniture: Charges will be assessed based on the degree of damage.

《​Payment Terms》

If any additional payments are required, we will issue an invoice based on the details above. All bank transfer fees are the responsibility of the applicant. If payment is not made by the due date specified, a late payment fee of 14.6% per annum may be charged. Please note that we do not accept installment payments.

 

※ All the above-listed things must be accepted upon agreement.

payment

1-24-7 Shinjuku, Shinjuku, zip 1600022  +81 3 6380 6642

©2024 Blend in Japan, Inc. All Rights Reserved.

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